Plan a Birthday Party Checklist: Free Printable Planner for Year 5
Plan a Birthday Party Checklist is a free printable planner for Year 5 (ages 9 to 10), in Key Stage 2. Tick off every job for a great party. It comes from the Mini Minds Hub, a growing library of free printables from Jaques of London, the British games and toy company that has been making games for families since 1795.
It is two A4 pages. Page 1 is the activity for children. Page 2 is for the grown-up: it has notes on how to use the sheet, help for children who find it hard, and a stretch idea. Print it at home or in the classroom. Black and white printing works well.
What is on the sheet
This planner includes a checklist to tick off and lines for writing.
A look at what children will meet:
- Choose a day and a start time
- Write the guest list
- Make and hand out invitations
- Check for any food allergies
- Plan the food and drinks
- Plan three party games
- Choose the music
- Plan a quiet space for a break
- Decide who helps tidy up
- Write thank you notes
- Check the plan with a grown-up
- Enjoy the party
Who this is for
Year 5 (ages 9 to 10) in Key Stage 2.
Key Stage 2 covers Years 3 to 6, ages 7 to 11. Children are widening what they know and getting better at explaining their thinking, so activities that ask them to reason, not only recall, are especially useful. Use it at home, in class, on a rainy afternoon or at a family gathering.
What children practise
- Planning
- Organising
- Thinking of others
Children plan an event step by step and think about guests, food, games and thanks.
Learning focus and curriculum link
Subject: PSHE. Key stage: Key Stage 2. It supports the subject at this level through short, focused practice.
This sheet is a practice and play activity. It supports classroom learning and is not a replacement for it.
How to use it
- Print both pages. Page 1 is for the child. Keep page 2 for the grown-up.
- A child can fill this in alone or with a grown-up. It works for a real party or an imaginary one. Allow about 20 minutes.
- Work through the activity together the first time. Talk about each choice.
- Check against the notes on page 2.
- Come back to it another day. Repeating a familiar activity builds confidence.
If it feels too hard
Do the first four jobs together and let the child finish the rest.
To stretch confident children
Ask the child to work out how much food is needed for ten guests and write a simple timetable for the party.
Make it a game
Hold a pretend party planning meeting where each person has one job to report on.
Tips for parents and teachers
- Print on plain A4 paper. Black and white printing works too.
- Work through it together the first time, then let children try alone.
- Praise effort and thinking, not only correct answers.
A screen-free pshe activity for Year 5
Children spend a lot of time on screens. This is a screen-free pshe activity that needs only paper and a pencil. It works as quiet time after school, a rainy day activity, a holiday boredom buster or a calm moment before bed. Screen-free learning gives eyes a rest and gets children talking, thinking and writing by hand.
Free pshe resources for teachers
Teachers can use this planner as a starter, a plenary, an early finisher task, a supply teacher resource, a homework task or a table activity. It needs no preparation beyond printing. The learning focus and skills are listed above so you can match it to your planning, and page 2 gives support and stretch ideas for mixed ability groups.
PSHE ideas for parents at home
You do not need to be a teacher to use this. Read the sheet through, sit with your child for the first go and let them lead. Short bursts of ten to fifteen minutes work better than long sessions. If you are looking for free pshe worksheets for Year 5, or simple home learning for the weekend or school holidays, this is a good place to start.
Home education and tutoring
Home educators and tutors can print this as part of a wider pshe plan. It pairs well with books, outdoor play and everyday talk. Because the sheet is free and printable, you can use it again for brothers and sisters or for revision a few weeks later.
Why it helps children learn
Hands-on, paper based activities slow learning down in a good way. Children read carefully, think before they answer and see their own progress on the page. Games and challenges add a reason to keep going. That mix of play and practice is why printable activities like this are popular with parents, teachers and home educators.
What children will be able to do
- I can plan an event step by step.
- I can think about guests, food and games.
- I can remember to say thank you.
Check it worked
Ask these when the sheet is finished. Listen for the reasoning, not just the answer.
- What needs to happen first?
- How did you decide on food for everyone?
- Who needs a thank you and why?
More like this
Same subject, one year up: Class Icebreaker Cards | Same subject, one year down: New Year Resolutions for Kids
Frequently asked questions
What age is Plan a Birthday Party Checklist for?
It is written for Year 5 (ages 9 to 10), in Key Stage 2.
What will children practise?
Children plan an event step by step and think about guests, food, games and thanks.
How do I use it?
A child can fill this in alone or with a grown-up. It works for a real party or an imaginary one. Allow about 20 minutes.
What if it feels too hard?
Do the first four jobs together and let the child finish the rest.
Is it free?
Yes. It is free to print for home and classroom use.
Is Plan a Birthday Party Checklist suitable for teachers to use in class?
Yes. Teachers can use it as a starter, plenary, early finisher task, homework or table activity. It needs no preparation beyond printing.
Is this a screen-free activity?
Yes. It is a screen-free printable that needs only paper and a pencil, so it works well for quiet time, rainy days and school holidays.
Can I use it for home education?
Yes. Home educators and tutors can use it on its own or as part of a wider plan. It is free to print again for brothers, sisters or revision.
How long does it take?
Most children finish page 1 in 10 to 20 minutes. The notes on page 2 suggest ways to make it shorter or longer.
Do I need to print in colour?
No. It prints well in black and white on plain A4 paper.
More free printables
More Birthday printables | More for Key Stage 2 | More pshe printables | Free printable games | All Mini Minds Hub resources